4 August 2014

Environmental Benefits of Having a Virtual Office

Every business should have an office, where you have all the necessary structures in order for your business to run smoothly and earn for you. Essential components every business needs? You need a strong reception staff that makes an excellent impression upon your customers‰Û_.. Once upon a time, all of this needed to be done in-house…

With the digital age all these elements have been made easy and accessible anywhere in the globe. With the right gadgets, good internet connection and a very dedicated virtual reception team, you can have your very own virtual office. So what are the benefits of having a virtual office?

No paper work:
Unlike the old school office, today’s virtual office entails having almost all business transactions done online, with only digital files and documents being stored in securely on cloud storage. Paper is only used when it is necessary to complete a particular business transaction that requires in-person signatures.. Numerous activities such as updating stock, reviewing the price of services or products can be easily changed without using any paperwork. When you use less paper, your business is more environmentally conscious when you opt for virtual office.

No more obsolete machines and gadgets:
Many gadgets have been phased out as the digital evolution takes root. With giant advancements in technology, more and more office gadgets are becoming a waste and maintaining such gadgets or replacing them will come at an extra cost. If you want to keep up and spend less over time, your only solution is embracing the virtual office, or remote way of working – where you have minimal gadget use and no digital waste emerging from over-usage. Believe it or not, obsolete machines are now called ‘digital waste’. In-house traditional phone systems could be considered just that!

No More Noise Pollution:
The traditional office is usually very noisy. No matter what your particular office arrangement is, there will always be lots of noise either from the office staff, the machines such as the photocopier, fax machine, the coffee machine and many more. With distractions, one can’t concentrate fully due the interferences coming from these kinds of noise. Ah, peace and quiet. Sounds nice, right?

No Carbon Emissions:
Not only is this a selling point with your eco-conscious buyers, reducing carbon emissions is major. The Virtual office is the wave of the future: your employees don’t have to commute or drive daily to work. This not only saves on expenses all around but is also highly beneficial to the environment. Imagine: there will be minimal carbon emissions from vehicles as the staff will only meet up whenever it’s really necessary.

Building a virtual office is ideal for the small and medium size companies (SME) that are still establishing their business entities. Business owners can hire virtual assistants who will help them manage the financial accounts, the updating the daily sales performance reports and even preparing the end of year financial accounts. Working with a contract call centre can help you maximize the potential of your virtual office.